Capture visit reports by voice with Voice AI.
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Voice AI turns every sales conversation into a structured CRM entry with a finished report. Just speak into your smartphone after the meeting, and Voice AI in VisitReport takes care of the rest.
Trusted by more than 4,000 customers.
Your reps talk. Your back office acts.
With Voice AI, every customer conversation becomes a complete visit report in three steps. No typing required.
1. Talk through the key points.
Right after the meeting, pull out your smartphone and start talking. It's as easy as recording a voice memo on your way to the next appointment.
2. AI organizes it and asks follow-up questions.
Voice AI pulls out what matters, guided by a predefined questionnaire. Something missing? The AI asks for it.
3. Your data is ready to go.
One click sends the data to your system. Your back office can jump in immediately, and customer follow-up starts faster than ever.
A win for everyone in the sales process and beyond.
Your field sales reps save time, your back office gets reliable data immediately, and your sales leaders see the full picture. In the end, an efficient process means more revenue.
Field sales reps make the most of travel time.
Field sales reps document customer meetings on the go, right after they end. That clears their heads for the next appointment, makes travel time count, and keeps the laptop closed in the evening. Time in the office is spent entirely on customer work.
Your back office can take targeted action right away.
Your back office sees every customer meeting as soon as it happens and can act on it, instead of waiting on late or incomplete reports. Because reporting takes less effort, they get the information promptly, with all the detail they need to follow up.
Sales leaders always know where things stand.
Because every report follows the same standard, sales leaders always have a complete view of where the sales process actually stands. You can build automated follow-up workflows on top of that, so nothing slips through the cracks. That translates directly into more revenue.
Experience Voice AI live.
Axel Schmidt, Technical Content Creator at snapAddy, shows in just 90 seconds how your field sales team documents customer conversations as voice messages in VisitReport and how AI turns them into structured data.
Want to go deeper? In the recording of our German webinar “Voice AI: The meeting documentation of the future,” you’ll get even more insights.
Adapts to the way you sell.
Recognizes 25 languages.
Voice AI understands 25 languages. Your international team can dictate in Portuguese or Czech, for example, and the information still lands in your CRM consistently in English.
Understands technical terms.
Add your own product names and technical terms so Voice AI reliably recognizes them and maps them correctly, no matter how specialized your vocabulary is.
Summarizes.
Along with structured CRM data, Voice AI delivers a summary of the conversation, so you can catch up quickly before you reach out again.
Proven solutions, real results.
More than 4,000 customers already trust us. Read their success stories here.
Interested?
Book a DemoVoice AI is a feature of VisitReport.
Voice AI is the voice feature in VisitReport that lets sales teams speak their visit reports instead of typing them. A visit report is the structured record of a customer conversation, usually based on a predefined questionnaire. Voice AI automatically maps what was said to the questions and sends the finished report straight to the CRM.
Voice AI is part of VisitReport and is sold separately.
Integrations for a seamless sales process.
Export with one click or automatically, to a marketing automation platform, an AI agent, or a CRM: VisitReport sends structured data to a wide range of systems.
See all integrations and automation options at a glance.
Certified IT security for your data.
Our IT security management is robust, efficient, and ISO 27001 certified, giving you the highest level of data security. That guarantees your data is protected to international security standards, even for companies with the strictest compliance requirements. All processes are GDPR compliant, too.
We're award-winning!
Our latest awards from OMR Reviews and G2.
Got questions? We've got answers.
We're also happy to answer your questions one-on-one. Just book a meeting to learn more about our solutions.
Voice AI's speech recognition is accurate and also understands technical and product terms you add in advance. You can review everything it captures and make corrections before you save.
After your customer meeting, open VisitReport on your smartphone and talk through your impressions, just like you would with a dictation device. Voice AI automatically maps what you say to the right questionnaire and fills in the right fields. If anything's missing, the AI asks on the spot instead of leaving gaps. Then you review the report, add details if needed, and save it. It's available in your CRM immediately.
Voice AI is the voice feature in VisitReport that automatically turns a spoken account of a customer conversation into a structured visit report. A basic dictation app only converts speech to text and leaves the sorting to you. Voice AI maps what you say directly to the right questionnaire, spots gaps, and asks targeted follow-up questions. So nothing gets lost the way it easily can with free-form dictation. The result isn't loose text. It's a complete, CRM-ready report your back office can process right away.
Voice AI spots missing information and asks for it directly instead of closing the report with gaps. If a question goes unanswered more than once, Voice AI skips it automatically, so the conversation keeps flowing and you can keep talking. You can also add information as a note at any time, for example if a detail comes back to you after the meeting or a customer sends more information later. That keeps your reports consistently high quality.
Voice AI currently recognizes 25 European languages and is designed for international sales teams. You simply speak in your own language, whether German, English, or another. This makes the function especially valuable for teams working internationally or across different languages, for example when a field worker covers several country markets. You can also store your own product names and technical terms so that even highly specialized vocabulary is reliably recognized in each of these languages.
Voice recordings are processed exclusively on servers in Frankfurt am Main (Germany, EU). The transcripts are also stored there. We do not save the voice recordings themselves. snapAddy operates an information security management system in accordance with ISO 27001 and processes all data in compliance with the GDPR, including recordings from Voice AI. At no point are they processed outside the EU.
You can find full details about data processing and security in our Privacy & Security Hub.