--- title: Transfer e-mail signatures to the CRM system | snapAddy url: https://snapaddy.com/en/solutions/use-cases/capture-email-signatures lang: en description: Capture contact data from email signatures quickly, easily, and without typing to your CRM system. Test now! keywords: [transfer, contact, data, e-mail, signatures] category: solution last_modified: 2026-05-08T06:03:36.333Z --- Outlook add-in exports e-mail signatures to your CRM. # Transfer Contact Data from E-Mail Signatures to the CRM System. Contact E-Mail Use the numerous emails that your sales team receives every day as a source of leads: snapAddy LeadResearch transfers the signature data to your CRM system using an Outlook add-in. [Try it for free](https://app.snapaddy.com/register) ## How email signatures become valuable leads. Every day, countless emails land in your inbox - from potential customers, partners and new contacts. And with each of these emails you receive valuable information. But what happens to this data? In most cases: nothing. Manually enter it into the CRM? Too time-consuming. Use Outlook as a CRM? Not recommended. But Outlook signatures have great potential. Our [DataAgents](https://snapaddy.com/en/products/dataagents.md) software transfers email signatures to your CRM system - error-free, quickly and efficiently. This turns your inbox into a continuous source of leads. ## How to benefit to the fullest from new leads with snapAddy. Saving Outlook contacts from emails - directly in the CRM system and not just in the Outlook address book? With snapAddy DataAgents, it's never been easier. ### Synchronized email inbox. Every incoming email is automatically checked for contact data thanks to the link to your Office 365 or IMAP mailbox. This means that no new email contact data or changes to existing contacts are lost. Saving Outlook email addresses has never been so easy: without any copy & paste or manual effort, to make sure no valuable contacts are lost. ### Outlook add-in. Use our Outlook add-in if you want to transfer e-mail signatures to your CRM system independently instead of automatically. You need a [LeadResearch license](https://snapaddy.com/en/prices/leadresearch.md) for this. ### CRM integration. DataAgents can be easily docked to the most common CRM systems. The snapAddy API also offers the option of individual integration for all CRM systems that are not directly supported. The result: you have all customer data in one place - correct, complete, consistent and up-to-date. ### Mapping for Smooth CRM Integration. Before using our solutions for the first time, a mapping is carried out by our product experts. snapAddy's customized CRM mapping ensures that the captured data is assigned to the correct, user-defined fields in your CRM system. Mail LeadsOutlookCRMCRM Mapping ## Automatic recognition of new B2B leads for your CRM. DataAgents Automation Skateboard ### New sales opportunities. By automatically importing email signatures into your CRM system, you can quickly capitalize on potential sales opportunities and turn them into revenue. Mail CRM ### Low manual effort. LeadResearch from snapAddy automatically transfers e-mail signatures to your CRM system. Contact data from emails no longer has to be transferred using copy & paste. No Duplicates Loup ### No duplicates. By integrating LeadResearch with your CRM system, new e-mail signatures are directly matched with your existing contact data. This permanently avoids duplicates. ### LeadResearch at a glance. With [LeadResearch](https://snapaddy.com/en/products/leadresearch.md), you can easily find and update B2B contact data - from email signatures to other online sources. With just one click, the data ends up in your CRM so that you always have access to up-to-date information and can optimize your sales. For maximum efficiency, [DataAgents](https://snapaddy.com/en/products/dataagents.md) takes care of contact research and data maintenance automatically. This saves you valuable time and allows you to concentrate fully on sales. Whether acquiring new customers or updating data - with DataAgents from snapAddy you always have the right contacts to hand. ### Interested? [Try for Free](https://app.snapaddy.com/register) ## Certified IT Security for Your Data. Our robust and efficient IT security management is ISO 27001-certified and offers you the highest level of data security. This guarantees even companies with the strictest compliance requirements that their data is protected in accordance with international security standards - for maximum transparency and trust. [Learn more](https://snapaddy.com/en/legal/privacy-security.md) ISO-27001 Certification ## Got questions? We're also happy to address any specific questions you may have. [Schedule an appointment](https://meetings.hubspot.com/snapaddygmbh/gettoknow) and get to know our solutions better. Does snapAddy read my e-mails? Using artificial intelligence (AI), we have trained our LeadResearch software with known signature patterns. This means that it only scans the emails until the known pattern of a signature (usually the email contact data at the bottom of an email) is recognized and read. Your emails are therefore only stored in the working memory for the moment of processing and are then discarded. Certain sender domains can also be excluded from processing. Each snapAddy [LeadResearch](https://snapaddy.com/en/products/leadresearch.md) user can decide individually whether they want to link their e-mail inbox. How is data protection guaranteed for the e-mail signature takeover? At snapAddy, your data is handled in compliance with the GDPR. To ensure this, we and our customers sign a data processing agreement (DPA). We are also ISO 27001-certified and act in accordance with their requirements for information security systems (ISMS). Find out more about [security & data protection here](https://snapaddy.com/en/legal/privacy-security.md). How do I export e-mail contact data to my CRM system? With just one click, you can save the new contact from LeadResearch in your CRM system. Alternatively, you also have the option "Save and open CRM system" so that you can work with the new contact directly in your CRM system. The prerequisite for this is integration into your CRM system. You can see which CRM systems are supported here. DataQuality therefore acts as an Outlook-CRM interface. Find out more in our [Knowledge Base](https://portal.snapaddy.com/knowledge). Are all incoming e-mail signatures created directly as a contact? No. To increase quality, only plausible e-mails are converted into a contact suggestion. This means you can only save the Outlook contact that you really need. The criteria for this are, for example, that the email address in the signature matches the sender address. [Read more here.](https://portal.snapaddy.com/knowledge/e-mail-contact-suggestions)